Privacy Policy

Carr Bookkeeping Limited

Effective Date: 20th January 2025

At Carr Bookkeeping Limited, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and protect your personal data when you visit our website, CarrBookkeeping.co.uk.

1. Information We Collect

  • Personal Information: Name, email address, phone number, and any other information you provide when contacting us or using our services.
  • Usage Data: Information about how you use our website, including IP address, browser type, and pages visited.

2. How We Use Your Information

  • To provide and improve our services.
  • To communicate with you, including responding to inquiries and sending updates.
  • To comply with legal obligations.

3. Data Sharing and Disclosure

  • We do not sell your personal data to third parties.
  • We may share your data with service providers who assist us in operating our website and conducting our business, subject to confidentiality agreements.
  • We may disclose your data to comply with legal requirements or protect our rights.

4. Data Security

  • We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or disclosure.

5. Your Rights

  • You have the right to access, rectify, or erase your personal data.
  • You can object to or restrict the processing of your data.
  • You have the right to data portability.

6. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: info@carrbookkeping.co.uk

Cookie Policy

Carr Bookkeeping Limited

Effective Date: 20th January 2025

This Cookie Policy explains how Carr Bookkeeping Limited uses cookies and similar technologies on our website, CarrBookkeeping.co.uk.

1. What Are Cookies?

  • Cookies are small text files placed on your device to collect standard internet log information and visitor behavior information.

2. How We Use Cookies

  • Essential Cookies: Necessary for the operation of our website.
  • Analytical Cookies: Help us understand how visitors interact with our website by collecting and reporting information anonymously.
  • Functional Cookies: Enable enhanced functionality and personalization.

3. Managing Cookies

  • You can control and manage cookies through your browser settings. However, disabling cookies may affect the functionality of our website.

4. Third-Party Cookies

  • We may use third-party services that set cookies on our behalf to perform analytics and other functions.

5. Changes to This Policy

  • We may update this Cookie Policy from time to time. Any changes will be posted on this page with an updated effective date.

6. Contact Us

GDPR Policy

Carr Bookkeeping Limited

Effective Date: 20th January 2025

Introduction

Carr Bookkeeping Services is committed to protecting the privacy and security of your personal data. This policy outlines how we collect, use, and protect your information in compliance with the General Data Protection Regulation (GDPR).

Data Controller

The Data Controller responsible for your personal data is Carr Bookkeeping Services. Our Data Protection Officer (DPO) is Stephen Carr, Director, who can be contacted via the company contact information provided on our website.

Data Collection

We collect personal data that is necessary for us to provide our services. This may include, but is not limited to, your name, contact details, financial information, and any other information relevant to the services we provide.

Purpose of Data Processing

We process your personal data for the following purposes:

  • To provide bookkeeping and related services.
  • To communicate with you regarding our services.
  • To comply with legal and regulatory requirements.​

Legal Basis for Processing

Our legal basis for processing your personal data includes:

  • Your consent.
  • The performance of a contract with you.
  • Compliance with legal obligations.
  • Our legitimate interests, which include providing and improving our services.

Data Sharing

We do not share your personal data with third parties except as necessary to provide our services or as required by law. Any third parties with whom we share your data are required to comply with GDPR and ensure the protection of your data.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected and to comply with legal and regulatory requirements.

Your Rights

Under GDPR, you have the following rights:

  • The right to access your personal data.
  • The right to rectify any inaccurate or incomplete data.
  • The right to erasure of your data under certain conditions.
  • The right to restrict or object to the processing of your data.
  • The right to data portability.

Data Protection Officer (DPO) Registration

Carr Bookkeeping Services has appointed Stephen Carr, Director, as our Data Protection Officer (DPO). Stephen Carr is responsible for overseeing our data protection strategy and ensuring compliance with GDPR requirements. You can contact our DPO via the company contact information provided on our website for any data protection queries or concerns.

Contact Information

If you have any questions or concerns about this policy or your personal data, please contact our Data Protection Officer, Stephen Carr, via the contact information provided on our website.

Policy Updates

We may update this policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes.

Anti-Money Laundering (AML) Policy

Carr Bookkeeping Limited

Effective Date: 20th January 2025

1. Introduction

Carr Bookkeeping is committed to preventing money laundering and terrorist financing. This policy outlines our procedures to ensure compliance with the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (MLRs). As an ICB Practice Licence holder, we are supervised by the ICB for AML compliance.

2. AML Compliance Officer

The designated AML Compliance Officer (AMLCO) for Carr Bookkeeping is [Name]. The AMLCO is responsible for implementing and monitoring the AML policy, ensuring compliance with the MLRs, and reporting suspicious activities.

3. Customer Due Diligence (CDD)

Carr Bookkeeping will conduct CDD on all clients to verify their identity and assess the risk of money laundering or terrorist financing. This includes:

  • Obtaining and verifying identification documents.
  • Understanding the nature and purpose of the business relationship.
  • Conducting ongoing monitoring of the business relationship.​

4. Risk Assessment

We will perform a risk assessment for each client to determine the level of risk they pose. This assessment will consider factors such as the client's business type, geographic location, and transaction patterns. High-risk clients will be subject to enhanced due diligence (EDD).

5. Record Keeping

Carr Bookkeeping will maintain records of all CDD information, risk assessments, and transactions for a minimum of five years. These records will be securely stored and readily accessible for inspection by the ICB or other relevant authorities.

6. Reporting Suspicious Activity

All employees are required to report any suspicious activity to the AMLCO. The AMLCO will evaluate the report and, if necessary, file a Suspicious Activity Report (SAR) with the National Crime Agency (NCA).

7. Training

All employees will receive regular AML training to ensure they understand their responsibilities and can identify and report suspicious activities. Training will be documented and updated annually.

8. Independent Audit

Carr Bookkeeping will conduct an independent audit of its AML procedures annually to ensure compliance with the MLRs and ICB requirements. The audit will be performed by an external party or qualified internal personnel not involved in the day-to-day AML operations.

9. Review and Update of Policy

This AML policy will be reviewed and updated annually or as required by changes in legislation or business practices. The AMLCO is responsible for ensuring the policy remains current and effective.

10. Contact Information

For any questions or concerns regarding this policy, please contact the AMLCO at [Contact Information].

Feel free to customize this policy to better fit the specific needs of Carr Bookkeeping. If you have any questions or need further assistance, let me know!